Forms sent with a typed name in the signature box will usually be rejected - they must have the signature of the Staff member(s) responsible, and contact extension number. On the "for and on behalf of" type of signature, if you are signing you are committing someone else to serious responsibilities so please ENSURE THIS IS KNOWN AND UNDERSTOOD!
Forms should be submitted for single events only. For example, "Friday (staff) drinks" with dates during the next six months will not be approved. Any event which is a "regular" planned event would again normally require consideration of a special licence or a response that regular events should take advantage of licensed premises. Unofficial or official "club"-like activities where it is not the University per se extending reasonable hospitality, will also require special licences.
Gentle readers, let me introduce you to the University of Auckland Alcohol on Campus Approvals Guidelines (PDF), the work of the University's Registrar and General Counsel, and one of the most vigorously punctuated documents in the history of guidelines. I hope you will understand that the reason why you have not been invited for a spontaneous informal gathering in my office is that I do not have a fax machine with which to send the form to Security.
A spontaneous informal gathering in a Faculty office for "drinks" should where possible be covered by an approval form. In such circumstances, verbal approval might be requested by calling 87754, and with the form following by fax/scan noting "as approved verbally" for sign off. However in this case, it would become the Faculty/Service Division's responsibility to advise Security immediately. Verbal approvals would be given on very rare occasions, dependent on the Registrar's availability, and may not be given at all!